Constitution

The name of the Society shall be the Cambridge University Ski and Snowboard Club, which may be referred to as CUSSC, hereafter referred to as “the Club”.

The Club’s aims shall be to encourage and raise awareness of skiing and snowboarding activities within the university, and to make provision for the practice thereof.

The Club shall also participate in Skiing, Snowboarding, and Freestyle competitions in Britain.

Membership of the Club shall be open to all matriculated members of Cambridge University in statu pupillari

The Committee shall have the right to refuse membership of the Club to any person, with due cause as laid down in sections 3.7 and 3.8.

Membership shall be for the duration of one academic year, renewable annually, with the annual membership fee to be decided by the Committee of the time.

Members are advised that skiing and snowboarding may be hazardous, and the Club will not be held responsible for any injuries to members, sustained whist participating in activities associated with the club.

Every member shall be personally responsible for any loss or theft obtained whilst participating in activities associated with the Club.

The Committee shall have the right to expel any member from the Club, with due cause, as shall be seen fit. The member in question shall have the right to appeal against this decision to the Committee. Such expulsion shall be subject to confirmation at the next General Meeting of the Club.

Any member who is deemed by his or her actions to have compromised the reputation of the Club or that of the University, or any member whose actions are in conflict with the Constitution, shall be liable to disciplinary action as shall be seen fit.

The Committee shall have the right to offer honorary membership (free) and life membership (for a fee) to any person as it sees fit.

The Committee shall consist only of members of the Club, and the Senior Treasurer.

A majority of the elected members of the Executive Committee shall be full-time undergraduate or postgraduate students of the University.

The Executive Committee shall consist of a President, Secretary, Race Captain, Freestyle Captain, Junior Treasurer, and Social Secretary, who shall be elected by the members as in 5.3. The secretary of the Club shall be a nominated current member of the Committee. In addition there shall be a Senior Treasurer, who shall be a resident member of the Senate or other person approved by the Junior Proctor. The Senior Treasurer shall be appointed by the elected members of the Executive Committee and shall be ex officio a member of the Executive Committee.

The Vice-President shall take on a secretorial role, and also be resonsible for the Club's health and safety.

Additional posts may be added as and when required.

The quorum for any meeting of the Committee shall be deemed to be those present.

Decisions shall be reached by a simple majority vote of the Committee officers present. If the vote is tied, then the president shall have the casting vote.

Meetings of the Executive Committee shall be chaired by the President or in his or her absence the Vice-President. If neither the President nor Vice-President is present, the remaining members shall elect a chairperson for that meeting. The quorum for a meeting of the Executive Committee shall be three members and a written record of each meeting shall be kept.

Committee officers shall be awarded honorary life membership on completion of their term of office

The Club shall hold an Annual General Meeting (AGM) during each Academic year. The AGM shall be held in Cambridge at the end of Lent Full Term. All Members, other than Honorary Members, shall be entitled to attend and vote at any General Meeting. At least fourteen days notice shall be given to members before the AGM.

The AGM shall approve Minutes of the last General Meeting and the Club’s accounts for the preceding year, elect the Committee for the year ahead, and conduct such other business as is necessary.

Candidates for election to office shall be proposed and seconded by two other members. Every motion at a General Meeting shall be proposed and seconded by two members. Voting shall be by secret ballot and if there are more than two candidates for a post or more than two options on a motion, voting shall be by Single Transferable Vote.

An Extraordinary General Meeting (EGM) may be held at any time during Full Term. It shall be held in Cambridge and may be called by the Executive Committee or at the written request of at least ten members. Twenty-one days written notice shall be given to members before an EGM is held. An EGM shall have the same powers as an AGM.

The President or in his or her absence the Vice-President shall take the Chair at any General Meeting. In the absence of the President and Vice-President the meeting shall elect a Chairperson for that meeting. The quorum for a General Meeting shall be five members and a written record of every General Meeting shall be kept.

The Club will be subject to the rules as laid down by Cambridge University

The Club shall maintain a banking account with a suitable Bank or Building Society to hold the Club’s funds.

It shall be the responsibility of the Junior Treasurer to ensure that monies received are properly accounted for and that the Society’s financial records are kept in good order.

The Senior Treasurer shall make arrangements for the Club’s Accounts to be properly audited, either by himself or herself, or by some other person approved under University Ordinances.

The Senior Treasurer shall not be liable for any financial debt or other obligation of the Club unless he or she has personally authorised such a debt in writing.

For so long as the Club shall be registered with the Junior Proctor; it shall be the duty of the Executive Committee to ensure that the Club complies with the requirements for Registration as a University Society.

Any person incurring unauthorised expenditure shall be wholly liable for that expenditure.

The Constitution may be amended at a General Meeting.

The Club may be dissolved at a General Meeting provided that at least twenty-one days written notice of the intention to dissolve the Club has been given to the members. At least two thirds of those present and voting at the General Meeting must vote in favour of the motion for Dissolution for it to be effective.

Any motion for Dissolution of the Club shall provide that assets remaining after all liabilities have been met shall be transferred either to another Registered University Society, or to the Club’s Committee.